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Regulatory FilingsIllinois Department of Insurance |
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Regulatory FilingsIllinois Department of Insurance |
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(July 28, 2009)
Save or download this Microsoft Access file, ETRANS-CodingMatrix.mde to the folder located on your computer where the old file is saved. In most cases a folder named ETRANSv2b in your C Drive is where this old file was downloaded. Some companies use a shared drive for this folder.
Save the file to the folder and overwrite the old file
For all other questions regarding this software only, you should contact the Illinois Department of Insurance Life, Accident, and Health Compliance Section.
(November 15, 2005)
Effective January 1, 2006 insurers will have two different ways to make policy form filings. The new requirements are outlined in 50 Illinois Administrative Code 916 which is available on the Illinois Department Insurance website.
The option to use the System for Electronic Rates and Forms Filing (SERFF) will continue but beginning January 1, 2006 there will be an alternative to using SERFF. Insurers will be permitted to place their entire policy form filing on a CD ROM by simply following the instructions on the Department's website, insurance.illinois.gov, clicking on Insurance and drilling to Industry and then Regulatory Filings and then clicking on the appropriate bullet in the Table of Contents. The prepared CD ROM is mailed to William R. McAndrew, Assistant Deputy Director.
The Universal transmittal form (Life, Accident and Health, Annuity, Credit Transmittal Document) will replace the Product Evaluation Database System (PEDS) General transmittal form, Informational transmittal form, Replacement/Withdrawal transmittal form and Certificate of Assumption transmittal form currently used in the policy form filing process. This transmittal is used for filings for Health Maintenance Organizations, Limited Health Service Organizations, Voluntary Health Service Plans, and traditional Life, Accident and Health form filings. Since the Universal transmittal form contains an attestation section (to be signed by a company officer) that the forms contained in any particular filing comply with our statutes and rules, the Annual certificate of Compliance filing will no longer be required. Each Universal Transmittal must have a unique Company Tracking Number. Please ensure that the first 14 characters or less of the Company Tracking Number uniquely identifies the Company Tracking Number from any other tracking number previously used by the company. The Company Tracking Number cannot contain symbols other than hyphens or parenthesis. Do not use spaces or underscores. These characters may prevent your filing from being processed.
For questions regarding this software only, you should contact the Illinois Department of Insurance Life, Accident, and Health Compliance Section.
Installation Instructions
For users with MS ACCESS RTS for 2003, XP, or 2007.
Read before down-loading the ETRANS Application software
Program File (Winzip self-extracting Zip file. Approximately 846 KB)
Universal Transmittal Directions and Filing Examples for Etrans
User’s Guide for CD-ROM Filings
In 2005 the Illinois General Assembly passed, and Governor Blagojevich signed into law, PA 94-0677 (the Act) that addresses certain aspects of medical malpractice business written in Illinois. The Act effectively changed the reporting requirements of Section 155.19 of the Insurance Code (215 ILCS 5/155.19). As a result of this statutory change, the Department of Insurance amended our administrative regulation (50 Ill. Adm. Code 928), which sets forth the required form and procedure for filing Illinois Medical Professional Liability Insurance Uniform Claims Reports.
Beginning January 1, 2007, any insurer or any other entity authorized or permitted by law to provide medical liability insurance in this State shall report to the Department of Insurance all Illinois medical professional liability claims and suits pursuant to Part 928, which requires electronic reporting utilizing the filing software provided. The filing software can be accessed through the following links:
Installation Instructions
For users with MS ACCESS RTS for 2003, XP, or 2007.
Read before down-loading the IMPLUCR Application software
Program File (Winzip self-extracting Zip file. Approximately 1,144 KB)
Please contact Susan Lamb with any questions regarding the medical professional liability insurance uniform claims reporting requirements.
PA 94-0677 (the Act) also effectively created new reporting requirements of Section 1204(C-5) of the Insurance Code (215 ILCS 5/1204(C-5)). As a result of this statutory change, the Department of Insurance amended administrative regulation (50 Ill. Adm. Code 4203), which now contains two subparts.
Minimal changes were made to the Cost Containment Reporting requirements contained in Subpart A (due November 30th), in contrast to the significant inclusion of Medical Malpractice Reporting requirements that were added to this regulation under new Subpart B.
The new reporting requirements, beginning with Section 4203.200-230 and including Appendix A and B, set forth the specific form and procedure for filing the new medical professional liability insurance data and information. This new information is required to be filed annually with the Department by April 1st, beginning in 2007.
All Part 4203 filing requirements can be accessed through the following links:
Subpart A is due November 30th of every year.
Reminder Letter - Updated August 31, 2009
Data Format & Reporting Requirements - PDF format
**EDIT PROGRAM INSTRUCTIONS SHOULD BE READ BEFORE DOWNLOADING THE SELF-EXTRACTING PROGRAM.**
Edit Program Installation Instructions
This subpart sets forth the required form and procedure for filing the new medical professional liability insurance data and information. This new information is required to be filed annually with the Department by April 1st, beginning in 2007. The following links provide access to the Reporting Instructions, Data Submission Guidelines and the FTP site where the data will be reported.
50 Ill. Adm. Code 4203.Appendix A Reporting Instructions
50 Ill. Adm. Code 4203. Appendix B Data Submission Guidelines
Administrative Rule Section 4201.20 Annual Fees as a PDF file 5 kbytes
2008 PIF Database (Access 2000 version)
Policy In Force Instructions (PDF)
Policy In Force Application (Winzip file)
Please be advised that the Department of Insurance has suspended the collection of the Agent Zip Code Data Call and the Administrative Zip Code Data Call at this time. All companies required to file the data contained in either of these data calls will be notified if and when they are reinstated.
Please feel free to contact the Cost Containment Section of the Department of Insurance with any questions regarding this notice.
Note: Those Property and Casualty and Life and Health companies approved to file on the health blank must use the appropriate Property and Casualty or Life and Health Annual Statement Forms and Instructions.
Self-Certification Pilot Program
On September 1, 2003, the Illinois Department of Insurance began participating in the NAIC’s Self-Certification Pilot Program that allows insurance companies to certify that a property and casualty form filing complies with all Illinois requirements. Property and casualty form filings received under this program will be afforded the privilege of an expedited review and will be given priority over all other filings received by the Department.
Illinois is one of seven states presently participating in the Self-Certification Pilot Program. The other participating states include: Arkansas, District of Columbia, Minnesota, New York, Oklahoma and Oregon.
Every filing submitted under this pilot program must be accompanied by the appropriate completed and signed compliance certificate as the first page of the filing so it can be easily recognized as a certified filing and must comply with all Illinois requirements. By completing the compliance certification, a corporate officer attests that such filing complies with all Illinois requirements and has been reviewed in accordance with the Department’s checklist for that line of business.
The pilot program will allow states to implement the concept of self-certification on a limited basis while they collect data and measure the program’s performance. States will monitor filings made under the program and report collected data quarterly to the NAIC.
For questions regarding the self-certification pilot program, please e-mail Kathi Armstrong, P&C Compliance Unit at: kathi.armstrong@illinois.gov
Illinois Certification of Compliance Form (Word format)
Illinois Certification of Compliance Form (Rich Text format)
Illinois Certification of Compliance Form (PDF format)
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